Benefits of Synchronous & Asynchronous Communication-Free-Samples

Question: Evaluate the advantages and disadvantages of synchronous and asynchronous communication, and develop recommendations on how to use both synchronous and asynchronous communication tools, to not only be productive, but to maintain positive working relationships. Answer: To ABC Subject: The benefits and challenges of synchronous and asynchronous communication and the benefits of virtual teams The memo focuses on the benefits and challenges that have been faced by companies that use synchronous and asynchronous communication mode. Apart from this, the benefits of working as a virtual team are also discussed in the memo. Advantages of synchronous communication One of the biggest advantages that can be derived from synchronous communication is the fact that designing the software for communication is easier. This is an important factor for every company as the easier mode of designing the communication technology can help in less complexity of the material. The fact that the arrangements of communication between two servers can be easily conducted provides a huge advantage for the organisations. Another advantage of the synchronous communication is the fact that the results of the transmission can be communicated very quickly without much difficulty. According to Merayo, Hierons and Nez (2017), the quickness of the results can help in reducing the number of errors that may occur in the servers. Abdoli, Ma and Jia (2016) are of the opinion that this is mainly because of the fact that the two servers can be used to provide simple messages from one server to another. Disadvantages of synchronous communication After having analysed the advantages, it can be said that the disadvantages of synchronous communication can be that it creates huge negativity for the people using this method. One such disadvantage is the fact that the communication process results in a delay of responses. This is mainly because the services are not always well maintained by the users. Proper maintenance is needed in order to ensure that the services respond quickly in every manner. Every error that the service produces may have a huge impact on the communication process. Yamagata-Lynch (2014) stated that information might also be misinterpreted due to the heavy blockage of signals. This is a huge disadvantage for the users as the information are important for the purpose of the business. Hence, it is important to ensure that the information is not blocked in any manner. Apart from this, the servers also require the assistance of connection-oriented protocol. Thus, it can be said that due to a major cash flow of th e company, the use of synchronous communication can be discarded. Advantages of asynchronous communication Asynchronous communication makes formal requests that can be used for specific parts of a server. This is a huge advantage as the servers can be available upon the request from the computers (Giesbers et al. 2014). This can be an effective mode of communication as the companies can maintain proper communication with the different branches. The use of computers as a sole communicating model can be increased with the positive effects generated from asynchronous communication. Apart from this, the use of asynchronous communication can help in the smooth transmission of messages. This is an important aspect for every online user, as the transmission of messages has to be done without any blockage. The fact that the use of such a mode communication provides for such an advantage is essential for companies. The use of wireless protocols helps in achieving such a smooth service. Cummings and Dennis (2016) stated that the signals of transmission need to be clear as the information that is tr ansferred via the networks are often important. The use of wireless protocols can prevent hackers from gaining knowledge about important information that is transferred. Disadvantages of asynchronous communication However, despite the advantages, asynchronous communication has certain disadvantages as well. The response time that is needed for the transmission of messages is mostly unpredictable. This signifies that the networks can be disrupted on a consistent basis. The unpredictable response time is mainly caused due to improper services and the cause of natural factors. The delay in information can cause huge loss for a company as the information may contain vital things for a company. The complex manner in which the problems are handled is also an important disadvantage for the communication purpose. According to Abdoli, Ma and Jia (2016), the rectification of errors takes a lot of time as due to the complex manner in which the systems are developed. Hence, this becomes an important factor for the organisations. Apart from this, another disadvantage of the asynchronous communication is the fact that the designing of the communication system is complex and difficult. The designing of the c ommunication system is done keeping in mind the nature of the safety that is provided by the communication system (Cummings and Dennis, 2016). Benefits of working as a virtual team Teamwork is essential in order to maintain the trust between the members. In the modern world, a virtual team is a new form of team building concept that helps in developing modern business. In the words of Hoch and Kozlowski (2014), virtual teams are an innovative mode of maintaining individuals in a team. Every company can afford to invest in these teams as these teams have a low maintenance cost. These teams provide external as well as internal support for the companies so that the business can be improved. For example, in the case of a vacancy in any post, the employees of the virtual team can be asked to fulfil the vacancy. The other advantage is the fact that the employees involved in these teams are needed to be paid less than other employees of the organisations are. This is because the overhead costs of these products are less as compared to travelling is not by the employees of these companies. Thus, due to the reasons mentioned the existence of virtual teams can help in th e growth of the companies. Recommendation In order to succeed the business organisation need to ensure that they maintain a virtual team. This can help the organisation to reduce any overhead costs that may be needed for business. They can adopt the use of synchronous communication due to its simple nature of transmission of messages. References Abdoli, J., Ma, J. and Jia, M. 2016.System and Method for Guard Band Utilization for Synchronous and Asynchronous Communications. U.S. Patent Application 15/146,735. Cummings, J., and Dennis, A. 2016. Enterprise Social Networking Sites and Knowledge Sharing Intentions in Virtual Teams. Giesbers, B., Rienties, B., Tempelaar, D., and Gijselaers, W. 2014. A dynamic analysis of the interplay between asynchronous and synchronous communication in online learning: The impact of motivation.Journal of Computer Assisted Learning,30(1), 30-50. Hoch, J. E., and Kozlowski, S. W. 2014. Leading virtual teams: Hierarchical leadership, structural supports, and shared team leadership.Journal of applied psychology,99(3), 390. Merayo, M.G., Hierons, R.M. and Nez, M., 2017. Passive testing with asynchronous communications and timestamps.Distributed Computing, pp.1-16. Yamagata-Lynch, L. C. 2014. Blending online asynchronous and synchronous learning.The International Review of Research in Open and Distributed Learning,15(2).